One of the many varied functions of Colliers, Jordan Lee & Jaafar is in the field of Building Management. Our qualified and experienced property managers provide creative solutions to the economics of the buildings, design and concepts, and planned building maintenance to control physical depreciation and economic obsolescence.

Our management philosophy is to form a business partnership with each client to maximize asset value. Working closely with building owners, we create plans that achieve cost efficiencies and improve tenant retention through strategic purchasing and an unmatched level of service.

SCOPE OF SERVICES

Our property management services can be categorized into the following functions:

Administrative Functions

1. Supervising the hand-over of vacant possession by the developer and the inspection of the buildings for defects and non-conformity with the Sales & Purchase Agreement specifications.

2. Collecting rents from tenants by issuing bills to every tenant monthly and advising and supervising any necessary actions, legal or otherwise, to be taken to recover arrears and other dues from tenants.

3. Making payment off all the outgoing on the client's behalf upon receipt of the amounts due.

4. Recording and recovering outgoing, where appropriate and keeping inventory of stocks.

5. Maintaining occupancy/tenancy records.

6. Presenting fully dissected accounts showing all income and expenditures quarterly.

7. Supervising service contracts and advising on dilapidation claims on expiry of tenancies (if applicable)

8. Attending to all insurance matters relating to the properties.

9. Acting on the client's behalf in all dealings and disputes with tenants and other parties.

          Planned Maintenance and Management Functions

1. Organizing and supervising general cleaning by engaging a firm of contract cleaners.

2. Maintenance of the property's mechanical and electrical services.

3. Carry out periodic inspection of rented space within the building to ensure tenants' compliance with the terms and conditions of tenancy and taking necessary actions where there is a breach of any of the covenants.

4. Ensuring that all tenants submit layout plans of any renovation works for review and approval, and if necessary for submission to the authorities before commencement of construction.

5. Supplying all necessary information to the appointed insurance brokers to ensure adequate coverage for the building.

          Agency Functions

Our proposal for property management usually extends to that of our being appointed Sole Leasing Agent. (Please see our Property Representation/Agency)

PERIOD OF MANAGEMENT

We are usually appointed as property manager for a period of three (3) years with option for renewal at fees and terms to be agreed upon.

PROFESSIONAL FEES

The scale of fees as gazette under the Valuers, Appraisers & Estate Agents Rules, dated March 6, 1986, prescribed to be the scale for property management services is as follows:

• 12.5 % of the gross annual rent on the first RM50,000/-

• 10.0 % of the gross annual rent on the residue up to RM100,000/-

•   7.5 % of the gross annual rent on the residue over RM100,000/-

(Gross annual rent is defined to mean "the rents reserved or deemed to be reserved by the lease or lettings plus any incidental receipts collected and/or accounted for in the course of management)  

(Minimum Fee : RM3,000 per month per holding)

Inquiries
We welcome any inquiries on our property management services.

If you need further information, please contact:

Mr. Ricardo WF Wong
Tel: (607) 223-2299  Fax: (607) 224-5899
Mobile: (6012) 710-0200
email: ricardo@colliers.com.my

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